The protection of your personal data is very important to us!
The responsible party within the meaning of the data protection laws, in particular the EU General Data Protection Regulation (GDPR/DSGVO), is:
ICO-LUX GmbH
Hans-Knöll-Str. 6
07745 Jena
Managing directors with sole power of representation:
Dr. Lars Winterfeld, Dr. Stefan Brechtken, Jan Franke
E-Mail: info@ico-lux.de
Phone: +49 3641 92 90 988
You can exercise the following rights at any time using the contact details provided by our data protection officer:
You may at any time lodge a complaint with a supervisory authority, e.g. the competent supervisory authority in the federal state of your residence or the authority responsible for us as the controller.
A list of supervisory authorities (for the non-public sector) with address can be found at: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.
When you access our website, i.e., when you do not register or otherwise submit information, information of a general nature is automatically collected. This information (server log files) includes, for example, the type of web browser, the operating system used, the domain name of your Internet service provider, your IP address and the like.
In particular, they are processed for the following purposes:
Legal basis and legitimate interest:.
The processing is carried out in accordance with Art. 6 para. 1 lit. f DSGVO on the basis of our legitimate interest in improving the stability and functionality of our website.
Receivers:
Recipients of the data may be technical service providers who act as order processors for the operation and maintenance of our website.
Duration of storage:
The data is deleted as soon as it is no longer required for the purpose of collection. This is generally the case for data used to provide the website when the respective session has ended.
In the case of storage of data in log files, this is the case after 14 days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are anonymized, so that an assignment of the calling client is no longer possible.
Provision mandatory or required:
The provision of the aforementioned personal data is neither legally nor contractually required. However, without the IP address, the service and functionality of our website is not guaranteed. In addition, individual services and services may not be available or may be limited. For this reason, an objection is excluded.
Type and purpose of processing:
The data you enter will be stored for the purpose of individual communication with you. For this purpose, it is necessary to provide a valid e-mail address and your name. This serves the assignment of the request and the subsequent response to the same. The provision of further data is optional.
Legal basis:
The processing of the data entered in the contact form is based on a legitimate interest (Art. 6 para. 1 lit. f DSGVO).
By providing the contact form, we would like to enable you to contact us in an uncomplicated manner. The information you provide will be stored for the purpose of processing the request and for possible follow-up questions.
If you contact us to request a quote, the data entered in the contact form will be processed to carry out pre-contractual measures (Art. 6 para. 1 lit. b DSGVO).
Receiver:
Recipients of the data are, if applicable, order processors.
Storage period:
Data will be deleted no later than 6 months after processing the request.
If a contractual relationship arises, we are subject to the statutory retention periods under the German Commercial Code (HGB) and delete your data after these periods have expired.
Provision mandatory or required:The provision of your personal data is voluntary. However, we can only process your request if you provide us with your name, e-mail address and the reason for the request.
Application Procedure, Possibility of Application
We offer various options for submitting an application (e.g. by email, via an online application form, or even by post). Below, we provide information regarding the scope, purpose, and use of the personal data collected during the application process. We assure you that the collection, processing, and use of this data is carried out in accordance with applicable data protection laws and all other statutory provisions, and that all data is treated with strict confidentiality.
Scope and Purpose of Data Collection in Applications: Anyone who submits an application to us will have their associated personal data (e.g. contact and communication details, application documents, notes taken during interviews, etc.) stored to the extent necessary for the decision regarding the establishment of an employment relationship. The legal basis for this is Section 26 of the German Federal Data Protection Act (BDSG) (initiation of an employment relationship), Article 6(1)(b) of the General Data Protection Regulation (GDPR) (general contract initiation), and – where consent has been given – Article 6(1)(a) GDPR. Consent may be withdrawn at any time. Within our company, personal data is only disclosed to individuals involved in processing the application. Should the application be successful, the data provided will be stored in our data processing systems for the purpose of conducting the employment relationship, based on Section 26 BDSG and Article 6(1)(b) GDPR.
Retention Period of Application-Related Data: If we are unable to make an offer of employment to an applicant, if an offer is declined, or if the application is withdrawn, we reserve the right to retain the data provided on the basis of our legitimate interests (Article 6(1)(f) GDPR) for up to six months following the conclusion of the application process (rejection or withdrawal of the application). Thereafter, the data will be deleted and any physical application documents destroyed. This retention primarily serves as evidence in the event of a legal dispute. If it is apparent that the data will be required after the six-month period (e.g. due to a pending or imminent legal dispute), deletion will only take place once the purpose for further retention no longer applies. Prolonged retention may also occur if corresponding consent (Article 6(1)(a) GDPR) has been given or if statutory retention obligations prevent deletion.
By submitting your application, you agree to these provisions regarding the processing of application-related data
SSL Encryption
To protect the security of your data during transmission, we use state-of-the-art encryption procedures (e.g. SSL) via HTTPS.
Information about your right of objection according to Art. 21 DSGVO.Individual right of objection
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Art. 6(1)(f) DSGVO (data processing on the basis of a balance of interests); this also applies to profiling based on this provision within the meaning of Art. 4 No. 4 DSGVO.
If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.
Receiver of an objection.
ICO-LUX GmbH
Jan Franke
Hans-Knöll-Str. 6
07745 Jena
E-Mail: info@ico-lux.de
Phone: +49 3641 92 90 988
Change of our privacy policy
We reserve the right to adapt this data protection declaration so that it always complies with the current legal requirements or in order to implement changes to our services in the data protection declaration, e.g. when introducing new services. The new data protection statement will then apply to your next visit.
Questions to the data protection officer
If you have any questions about data protection, please write us an e-mail or contact the person responsible for data protection in our organization directly:
Mr Thomas Oettler
ARSI-Q Arbeitssicherheit & Qualität GmbH & Co. KG
Laasener Straße 6
07545 Gera
Germany
This privacy statement was created in part with the help of activeMind AG, the experts for external data protection officers (version #2020-09-30, last updated on December 6th, 2024).